Time Entries

Time entries are the core of Hourli.ai. Each entry records who did the work, for which customer, what service was provided, how long it took, and a description.

Creating a Time Entry

From the Web App

1. Click the + New button (or navigate to Time Entries and click New Entry)
2. Fill in the fields:
   • Employee/Vendor: who performed the work
   • Customer: the client being billed
   • Service: the type of work
   • Date: when the work was done
   • Hours: duration
   • Rate: hourly rate (auto-filled from service, can be overridden)
   • Billable: whether this entry is billable
   • Description: what was done
3. Click Save

The description field includes two AI-powered buttons: Fix Grammar to clean up spelling and punctuation, and Rewrite to turn rough notes into a professional, client-ready description. See AI Features for more details.

From the Chrome Extension

See Chrome Extension for AI-powered entry creation from Gmail.

Filtering & Searching

The time entries list supports several filters:

• Date range: presets (This Week, Last Week, This Month, Last Month) or custom dates
• Customer: filter by specific client
• Service: filter by work type
• Employee/Vendor: filter by team member

Filters persist for your session so you can drill down into specific data.

Every time you apply or change filters, an AI-generated summary automatically appears at the top of the page with insights about the filtered entries, such as total hours, billable breakdown, and trends. This gives you an instant overview without needing to scan through individual entries.

Exporting

Click the Export button to download your filtered entries as:

• CSV: for spreadsheets and custom processing
• Excel: formatted .xlsx file

Exports respect your current filters, so apply the filters you want before exporting.

TIP

Users without rate viewing permissions will see exports without rate and amount columns.

Copying an Entry

Click the copy icon on any entry to duplicate it. This opens the new entry form pre-filled with the same customer, service, hours, rate, and description. Useful for recurring work.

Sync Status

If QuickBooks is connected, each entry shows a sync status badge:

Status	Meaning
Synced	Successfully pushed to QuickBooks
Pending	Queued for next sync cycle (every 5 minutes)
Failed	Sync attempt failed, can be retried

Trash & Soft Delete

Deleting a time entry moves it to Trash rather than permanently removing it. From Trash you can:

• Restore an entry back to the active list
• Permanently delete it (irreversible)

This protects against accidental deletions, especially for entries that have already synced to QuickBooks.