Payment Terms

Payment terms describe when an invoice is due — for example Net 30 (due 30 days after the issue date) or Due on receipt. You assign a default term to each customer, and new invoices use it to set their due date.

Who can use this

Payment terms are managed by Owners, Admins, and Finance users, under Manage → Payment Terms.

Adding a Payment Term

1. Go to Manage → Payment Terms
2. Click New Payment Term
3. Enter:
   • Name — e.g. Net 30, Net 15, Due on receipt
   • Due in (days) — how many days after the issue date the invoice is due (Net 30 → 30). Leave blank for "due on receipt"-style terms (treated as 0 days).
   • External ID (optional) — for QuickBooks mapping
   • Inactive (optional) — hides the term from the customer dropdown without deleting it
4. Click Create Payment Term

Importing from QuickBooks

If QuickBooks is connected, click Import from QB on the Payment Terms page to pull your terms. The import brings in each term's name and its due days (from the QuickBooks term's DueDays) and links the external ID.

Date-driven terms

QuickBooks also supports "date-driven" terms (e.g. due on the 15th of next month). Those don't have a simple day count, so they import with the due days left blank — set a day count manually if you want the due date to auto-calculate.

Assigning a Term to a Customer

Open a customer (Manage → Customers) and pick a Payment Term. When you import customers from QuickBooks, each customer's term is linked automatically (provided you've imported the terms first).

How Terms Affect Invoices

When you create an invoice and pick a customer, the due date is set to the issue date plus the customer's term days — and it recalculates if you change the issue date. You can always override the due date manually. On export to QuickBooks, the term is sent as the invoice's SalesTermRef.

Inactivating vs Deleting

• Inactivate a term to stop offering it on customers while keeping it on those that already use it.
• Delete a term you no longer need. Customers and invoices that referenced it simply lose the reference (they aren't deleted).